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Timesheet Hours Aggregator

Example prompt: "Every Friday afternoon, read our 'Time Entries' Google Sheet, total up hours by project and by person for the week, and email a summary to our finance team with the billable hours broken out per client."

How to automate timesheet aggregation with GloriaMundo

The Problem

Agencies, consultancies, and freelancer teams log time in spreadsheets — one row per entry with a date, person, project, hours, and sometimes a description. At the end of each week or month, someone has to aggregate those entries: total hours by project for invoicing, total hours by person for payroll or capacity planning, and separate billable from non-billable time. It involves pivot tables, manual cross-checking, and a surprising amount of fiddling to get the numbers right. The person doing it dreads it, and any mistakes ripple into incorrect invoices or underpaid contractors.

How GloriaMundo Solves It

We build a weekly workflow that reads the raw time entries and produces a clean summary ready for invoicing and payroll. An integration step pulls all rows from the time tracking sheet for the current week. A code step aggregates the hours — grouping by project and by person, separating billable and non-billable time, and calculating totals. An LLM step generates a plain-language summary highlighting the key numbers: total billable hours, the top three projects by hours logged, and any people who logged fewer than their expected hours (useful for flagging missed entries). A final integration step emails the finance team the summary along with a link to the sheet. Glass Box preview shows you the aggregated totals before the email is sent, so you can catch any anomalies.

Example Workflow Steps

  1. Trigger (scheduled): Runs every Friday at 4:00 PM.
  2. Step 1 (integration): Read all rows from the 'Time Entries' Google Sheet where the date falls within the current week.
  3. Step 2 (code): Aggregate hours by project and by person. Separate billable and non-billable entries. Calculate totals for each grouping.
  4. Step 3 (llm): Generate a plain-language summary: total billable hours for the week, top projects by time spent, and any team members with unusually low logged hours.
  5. Step 4 (integration): Email the finance team the summary and a link to the time tracking sheet.

Integrations Used

  • Google Sheets — source of raw time entry data
  • Gmail — delivers the weekly summary to the finance or operations team

Who This Is For

Agency owners, project managers at consultancies, and finance teams at any service business where time is tracked in spreadsheets. Particularly valuable for teams of 5-20 people where a dedicated time-tracking SaaS feels like overkill but manual aggregation is a weekly headache.

Time & Cost Saved

Manually aggregating a week's worth of time entries for a 10-person team takes roughly 30-45 minutes, more if there are errors to chase. Over a year, that is 25-40 hours of repetitive work. The workflow also catches missing entries on the same day they would otherwise be missed, which means more accurate invoices and fewer awkward conversations with clients about underreported hours.