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Weekly 1:1 Agenda Builder

Example prompt: "Every Monday morning before my 1:1s, compile an agenda for each direct report with what they shipped last week from Linear, any mentions of them in Slack, and open items from our last 1:1 doc in Notion."

The Problem

1:1s are meant to be the most valuable half hour of the week, but they often drift into status updates because neither person had time to prepare. Managers running 1:1s with five or six direct reports face the same scramble every Monday — scrolling through Linear, searching Slack for recent mentions, hunting for last week's notes. The result is generic meetings where real issues surface too late, coaching opportunities are missed, and direct reports leave feeling unheard.

How GloriaMundo Solves It

We build a workflow that runs on Monday morning before your 1:1 block. For each direct report listed in a configuration sheet, an integration step pulls their closed issues from Linear for the past week. A second integration step searches Slack for messages mentioning them or posts they made in project channels. A third integration step fetches the previous 1:1 note from Notion. An LLM step reads everything and drafts a tailored agenda: wins to acknowledge, open questions from last time, potential blockers hinted at in Slack, and suggested coaching topics based on patterns. The draft is posted to the 1:1 Notion page or sent to you in Slack so you can review and edit in Glass Box before the meeting.

Example Workflow Steps

  1. Trigger (schedule): Runs every Monday at 8am.
  2. Step 1 (integration): Read the list of direct reports from a Google Sheet or Notion database.
  3. Step 2 (integration): For each report, fetch their closed Linear issues from the past 7 days.
  4. Step 3 (integration): Search Slack for messages mentioning them or authored by them in shared channels.
  5. Step 4 (integration): Pull the last 1:1 note from their Notion page.
  6. Step 5 (LLM): Draft a personalised agenda with wins, open threads, and suggested discussion points.
  7. Step 6 (integration): Create or update the 1:1 prep Notion page for each report, or send the draft to you on Slack.

Integrations Used

  • Linear — source of completed work and open issues per person
  • Slack — surfaces recent mentions, blockers discussed in public channels, and activity
  • Notion — stores 1:1 history and receives the drafted agenda
  • Google Sheets — holds the roster of direct reports and meeting cadence

Who This Is For

Engineering managers, product leads, and team leads running weekly 1:1s with 4-10 direct reports who want to walk into every meeting prepared without spending an hour on prep each Monday.

Time & Cost Saved

Preparing thoughtfully for six 1:1s typically takes 60-90 minutes of combing through tools. Most managers skip it and wing the meeting instead. This workflow compresses prep to a 10-minute review of the drafted agendas, while actually improving quality because it pulls from sources you would not check manually. Over a month, that is 4-6 hours reclaimed and — more importantly — 1:1s that feel genuinely prepared. The workflow uses integration and LLM steps, costing a modest number of credits per weekly run.