Skip to content

Meeting Notes Distributor

Example prompt: "After each meeting on my Google Calendar, take the notes from the calendar event description, summarise the key decisions and action items, then post them to the relevant Slack channel and email each attendee their personal action items."

The Problem

Meetings generate decisions and action items, but capturing and distributing them reliably is another matter. Someone has to write up the notes, work out who owes what, and then send follow-ups — often hours later, when the details have already started to fade. In practice, half the action items never get written down, and the other half sit in a shared doc that nobody checks.

How GloriaMundo Solves It

We build a workflow triggered by a calendar event ending. The workflow reads the meeting notes or description from the Google Calendar event, then an LLM step extracts the key decisions, discussion points, and action items — tagging each action item with the responsible person. A code step formats the output into two views: a team-wide summary for the relevant Slack channel, and individual action-item lists for each attendee. The workflow posts the summary to Slack and sends a short email to each person with only their action items. Glass Box preview shows you the extracted action items and who would receive what before any messages are sent.

Example Workflow Steps

  1. Trigger (scheduled/webhook): Fires when a Google Calendar event ends.
  2. Step 1 (integration): Read the event details — title, attendees, description, and any attached notes — from Google Calendar.
  3. Step 2 (LLM): Analyse the notes to extract key decisions, discussion points, and action items. Assign each action item to the relevant attendee based on names mentioned.
  4. Step 3 (code): Format the output into a team summary and per-person action item lists.
  5. Step 4 (integration): Post the team summary to the relevant Slack channel.
  6. Step 5 (integration): Send each attendee an email via Gmail with their individual action items and deadlines.

Integrations Used

  • Google Calendar — source of meeting details, attendee list, and event notes
  • Slack — destination for the team-wide meeting summary
  • Gmail — delivery of personalised action items to each attendee

Who This Is For

Team leads, project managers, and anyone who runs regular meetings and wants action items captured and distributed without relying on someone to write up notes manually after every call.

Time & Cost Saved

Writing up and distributing meeting notes typically takes 10-20 minutes per meeting. For someone running 5-10 meetings a week, that is 1-3 hours spent on admin that adds no new information — just reformatting what was already discussed. This workflow handles it within minutes of the meeting ending, while the context is still fresh. Costs a few credits per meeting for the LLM summarisation step.