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Viewing Reminder and Directions

Example prompt: "Every afternoon at 4pm, look at my Google Calendar for any viewings scheduled for tomorrow — each event has the property address in the title and the viewer's email in the attendees. For each one, send a short reminder email from my Gmail that confirms the time, gives the full address, a Google Maps link for directions, and the mobile number to call if they're running late. Log what was sent in my 'Viewings' Google Sheet so I know it went out."

The Problem

Viewings go cold when people forget they booked them, get the address slightly wrong, or cannot find parking and abandon the trip. Estate agents already spend enough time on the phone confirming, re-confirming, and reassuring — and when an agent is juggling six back-to-back viewings on a Saturday, manually messaging each attendee the day before is one of the first jobs to slip.

How GloriaMundo Solves It

We build a daily workflow that reads the next day's viewings straight from Google Calendar. A code step parses each event to extract the property address from the title and the viewer's email from the attendees list. An LLM step drafts a short, on-brand reminder message for each viewer — confirming the time, restating the address, and including a Google Maps link generated from the address plus the agent's mobile number. An integration step sends each reminder from Gmail, and a final integration step logs each reminder to a Google Sheet so nothing goes twice. Glass Box preview shows the parsed events and drafted messages before anything goes out, so the agent can spot a malformed event or skip a viewing that has already been cancelled by phone.

Example Workflow Steps

  1. Trigger (schedule): Runs every weekday at 4pm.
  2. Step 1 (integration): Read Google Calendar events scheduled for tomorrow on the agent's viewings calendar.
  3. Step 2 (code): For each event, parse out the property address from the title and the viewer's email from the attendees list. Build a Google Maps URL from the address.
  4. Step 3 (llm): Draft a short reminder email per viewer — time, address, maps link, and the agent's mobile number.
  5. Step 4 (integration): Send the reminders via Gmail.
  6. Step 5 (integration): Append a row to the 'Viewings' Google Sheet with the viewer's name, email, property, and send timestamp.

Integrations Used

  • Google Calendar — source of scheduled viewings and attendee contacts
  • Gmail — sends the reminder email from the agent's address
  • Google Sheets — records which reminders were sent and when

Who This Is For

Estate agents and lettings negotiators running multiple viewings a day who want fewer no-shows and lost-in-the-car phone calls, without having to text every viewer individually the night before.

Time & Cost Saved

Manually messaging eight viewers the evening before a Saturday of viewings — checking the calendar, copying addresses, looking up maps links — takes around 30–40 minutes. This workflow handles it in seconds at a few credits per run. The real gain is fewer no-shows: even preventing one a week is worth an hour of re-booking admin.