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Inventory Threshold Alerts

Example prompt: "Check our 'Inventory' Google Sheet every morning. If any product's stock count drops below the reorder point in column D, send a Slack message to #ops with the product name, current stock, and reorder quantity."

How to automate inventory threshold alerts with GloriaMundo

The Problem

Small e-commerce businesses and operations teams often track stock levels in a Google Sheet — it is simple, everyone can access it, and it does not require expensive inventory management software. The trouble is that nobody checks it consistently. Someone updates a stock count after a big order ships, but the person responsible for reordering does not notice until a customer tries to buy something that is out of stock. By the time the reorder happens, there is a gap in availability. The information is there in the spreadsheet; the problem is that spreadsheets do not send alerts on their own.

How GloriaMundo Solves It

We build a scheduled workflow that checks your inventory sheet every morning and alerts you when anything needs reordering. An integration step reads all rows from the sheet, pulling the product name, current stock level, and reorder threshold for each item. A code step compares the current stock to the threshold and identifies items that are at or below the reorder point. A conditional step checks whether any items need attention — if everything is above threshold, the workflow ends quietly without sending unnecessary messages. If items are low, an integration step posts a formatted alert to Slack listing each affected product with its current stock and suggested reorder quantity. Glass Box preview shows you exactly which items will trigger an alert before the workflow runs, so you can verify the thresholds are sensible.

Example Workflow Steps

  1. Trigger (scheduled): Runs every morning at 8:00 AM.
  2. Step 1 (integration): Read all rows from the 'Inventory' Google Sheet, including product name, current stock, reorder point, and reorder quantity columns.
  3. Step 2 (code): Compare current stock to the reorder point for each product. Build a list of items that are at or below threshold.
  4. Step 3 (conditional): If no items are below threshold, end the workflow. Otherwise, continue to the alert step.
  5. Step 4 (integration): Post a message to #ops on Slack listing each low-stock item with its current count, reorder point, and suggested reorder quantity.

Integrations Used

  • Google Sheets — source of inventory data including stock levels and reorder thresholds
  • Slack — receives low-stock alerts so the operations team can act promptly

Who This Is For

Small e-commerce operators, warehouse managers, and operations teams who track inventory in a spreadsheet rather than a dedicated inventory management system. Also useful for office managers monitoring supply levels for consumables and equipment.

Time & Cost Saved

The direct time saving is modest — perhaps 15-20 minutes per day that someone would otherwise spend manually checking stock levels. The real value is in avoiding stockouts. A single missed reorder can mean lost sales, expedited shipping costs, and disappointed customers. Running this check automatically every morning means low stock is caught the same day it happens, not days later when someone finally opens the spreadsheet.