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Grant Deadline Tracker

Example prompt: "Check our grants tracking spreadsheet for any deadlines in the next two weeks, look up the requirements for each grant online, draft the standard application sections into a Google Doc, and send an urgent Slack alert for anything due within 7 days."

The Problem

Nonprofits often pursue dozens of grants simultaneously, each with different deadlines, requirements, and submission portals. Tracking these across spreadsheets and email threads is error-prone. Missing a deadline means lost funding — sometimes tens of thousands of pounds. Even when deadlines are tracked, grant writers still spend hours at the start of each application hunting for funder requirements and assembling the standard organisational information that appears in every application.

How GloriaMundo Solves It

We build a workflow that runs daily to scan your grants tracking spreadsheet for upcoming deadlines. An integration step reads the spreadsheet and a code step identifies grants with deadlines in the next 14 days. For each upcoming grant, a web search step and URL extraction step pull the funder's requirements page to gather eligibility criteria, required sections, and word limits. An LLM step then drafts the standard application sections — organisational background, mission statement, project summary — tailored to the funder's stated priorities. A conditional step checks the urgency: grants due within 7 days trigger an urgent Slack alert, while those further out get a standard email reminder. The draft application sections are saved to a Google Doc for the grant writer to refine. Glass Box preview shows you every draft section and alert before anything is sent.

Example Workflow Steps

  1. Trigger (schedule): Runs every morning at 8 AM.
  2. Step 1 (integration): Read the grants tracking spreadsheet from Google Sheets.
  3. Step 2 (code): Filter for grants with deadlines in the next 14 days. Calculate days remaining for each.
  4. Step 3 (web_search): For each upcoming grant, search for the funder's current requirements and guidelines.
  5. Step 4 (url_extract): Pull detailed requirements from the funder's application page.
  6. Step 5 (LLM): Draft standard application sections — org background, mission, project summary — tailored to the funder's priorities.
  7. Step 6 (conditional): If deadline is within 7 days, send an urgent alert to Slack. Otherwise, send a standard reminder via Gmail.
  8. Step 7 (integration): Save the draft application sections to a Google Doc.

Integrations Used

  • Google Sheets — grants tracking spreadsheet with deadlines and funder details
  • Google Docs — destination for draft application sections
  • Slack — urgent deadline alerts
  • Gmail — standard deadline reminders

Who This Is For

Grant writers and development managers at nonprofits pursuing multiple grants who need a reliable early-warning system for deadlines and want to reduce the repetitive work of assembling standard application content for each submission.

Time & Cost Saved

Researching a funder's requirements and drafting standard application sections takes roughly 1-2 hours per grant. For a nonprofit with 8-10 active grant applications, that is 8-20 hours of preparatory work. This workflow surfaces deadlines automatically and prepares first-draft application content, reducing the grant writer's starting point from a blank page to a structured draft. The daily deadline scan also eliminates the risk of a deadline slipping through the cracks.