Skip to content

Meeting Prep Briefing

Example prompt: "15 minutes before each meeting on my Google Calendar, pull up recent email threads with the attendees and any linked documents, then send me a prep summary on Slack."

The Problem

You glance at your calendar and realise your next meeting starts in ten minutes. Who is this person again? What did you last discuss? Was there an email thread you were supposed to follow up on? You scramble through Gmail, search for the attendee's name, skim old threads, and open a few documents — all while the meeting countdown ticks away. For anyone with five or more meetings a day, this frantic context-switching eats 30-60 minutes of productive time and still leaves you feeling underprepared.

How GloriaMundo Solves It

We build a workflow that checks your Google Calendar on a rolling basis and fires 15 minutes before each upcoming meeting. It reads the event details — attendees, description, any links — and then fetches recent email threads between you and each attendee from Gmail. An LLM step distils everything into a concise briefing: who the attendees are, what you last discussed over email, any open questions, and links to relevant documents mentioned in the threads. The briefing lands in Slack (or whichever channel you prefer) with enough time for you to read it before the call. Glass Box preview shows you exactly what context will be pulled and summarised, so you can adjust the look-back window or add extra data sources before the workflow runs live.

Example Workflow Steps

  1. Trigger (scheduled): Runs every 15 minutes, checking for meetings starting soon.
  2. Step 1 (integration): Fetch upcoming events from Google Calendar within the next 15-minute window.
  3. Step 2 (conditional): If no meetings are starting soon, skip the remaining steps.
  4. Step 3 (integration): For each upcoming meeting, fetch recent email threads from Gmail involving the attendee email addresses.
  5. Step 4 (llm): Summarise the email threads, event description, and any linked documents into a concise meeting prep briefing.
  6. Step 5 (integration): Post the briefing to a designated Slack channel or DM.

Integrations Used

  • Google Calendar — source of upcoming events and attendee information
  • Gmail — recent email threads with meeting attendees
  • Slack — delivery channel for the prep briefing

Who This Is For

Account managers, consultants, founders, and anyone who juggles multiple external meetings daily and needs to walk in prepared without spending time digging through email. Particularly useful for people who meet with clients or partners they do not interact with every day.

Time & Cost Saved

Manually gathering context before each meeting takes 5-10 minutes per meeting. For someone with 5 meetings a day, that is 25-50 minutes of daily prep work — much of which gets skipped under time pressure. This workflow reclaims that time and ensures you are consistently prepared. Over a month, expect to save 8-15 hours of context-gathering. The workflow uses integration, conditional, and LLM steps, costing a few credits per run.