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Meeting Recap Distributor

Example prompt: "After each meeting on my Google Calendar ends, take my rough notes from a Google Doc and turn them into a tidy summary with action items, then email it to all attendees."

The Problem

You finish a meeting, jot down a few rough notes, and promise yourself you will send a recap to the team. Then the next meeting starts, and the one after that. By end of day, your notes are stale and half-forgotten. When you do finally write up a summary, it takes 10-15 minutes to turn scribbles into something coherent, assign action items, and email it to everyone who was in the room. Multiply that across 3-5 meetings a day and recaps either eat your afternoon or simply never get sent — leaving decisions undocumented and action items untracked.

How GloriaMundo Solves It

We build a workflow that triggers shortly after each Google Calendar event ends. It looks for rough meeting notes you have dropped into a designated Google Doc (or a Slack message in a specific channel — whichever suits your habit). An LLM step transforms those rough notes into a structured recap: a brief summary of what was discussed, a list of decisions made, and clearly assigned action items with owners. The recap is emailed to all attendees listed on the calendar event. Glass Box preview shows you the formatted recap before it is sent, so you can correct any misinterpretations or add missing context. If you prefer, a conditional step can route the recap to Slack instead of (or in addition to) email.

Example Workflow Steps

  1. Trigger (scheduled): Runs every 30 minutes, checking for recently ended calendar events.
  2. Step 1 (integration): Fetch events from Google Calendar that ended in the last 30 minutes.
  3. Step 2 (integration): For each ended meeting, fetch the corresponding notes from the designated Google Doc or Slack channel.
  4. Step 3 (conditional): If no notes are found for a meeting, skip it — no recap without source material.
  5. Step 4 (llm): Transform the rough notes into a structured recap with summary, key decisions, and action items with owners.
  6. Step 5 (integration): Send the formatted recap via Gmail to all attendees listed on the calendar event.

Integrations Used

  • Google Calendar — source of meeting events and attendee lists
  • Google Docs — where rough meeting notes are stored (alternatively, Slack)
  • Gmail — delivery of the formatted recap to attendees
  • Slack — optional alternative or additional delivery channel

Who This Is For

Team leads, project managers, and anyone who runs meetings and wants a consistent record of decisions and next steps without spending time writing up formal notes. Especially valuable in organisations where meetings frequently end without clear documentation of who agreed to do what.

Time & Cost Saved

Writing and distributing a proper meeting recap takes 10-15 minutes per meeting. For someone running 3-4 meetings a day, that is 30-60 minutes of post-meeting admin work — time most people do not have, which is why recaps rarely get sent. This workflow turns rough notes into polished recaps in seconds and ensures they reach every attendee promptly. Over a month, expect to save 8-15 hours and significantly improve follow-through on action items. The workflow uses integration, conditional, and LLM steps, costing a few credits per run.